Call for Proposals for Sessions at GLBIO 2017
Univ. of Illinois at Chicago
May 22 – 24, 2017
Deadline: October 1, 2016
The program chairs of the Great Lakes Bioinformatics (GLBIO) conference in 2017 invite proposals for sessions. The topic and structure of the sessions can vary but should be of interest to a substantial component of the bioinformatics research community. Examples of potential sessions could be:
- Focused workshops on important research problems in computational biology and bioinformatics (e.g., cancer genomics, genome visualization tools, precision medicine, security issues in clinical and medical record data, population genetics, etc.)
- Software schools, aimed at providing training in new methods
- Activities focused on students and postdocs, or on non-academic career opportunities
Sessions can be organized around contributed talks, invited talks, or a combination of both types, or may not have any talks (e.g., software schools and activities involving students and postdocs in training activities).
Session Proposals: It is expected that most session proposals will be based on research topics of great interest to the session organizer(s). These session proposals should be a minimum of 2 pages and no more than 6 pages in length, and have the following structure:
- Theme: one to two paragraphs, describing the session, its research theme, and expected type of participants (e.g., undergraduates, graduate students, non-academic professionals, etc.). This section should also present a compelling argument for the importance and timeliness of the proposed session in the context of the bioinformatics community.
- Organizer(s): provide a list of the organizers, along with a brief biosketch, email address, and webpage for each.
- Contributed Talks: Provide a list of researchers you intend to solicit for papers, and why these are appropriate for your session and likely to be interested in submitting papers.
- Confirmed Speakers: Each session proposal must provide a list of at least four speakers who have confirmed they will speak at the session if asked. This list can include the organizers. Note – it is acceptable for the confirmed speakers to be replaced by contributed talks. However, it is also acceptable to plan the session to have at least four invited speakers. The objective of this requirement is to ensure that if the session does not receive a sufficient number of high quality contributed talks, then the session can still take place.
- Session plan: Describe the structure of the session (e.g., number of contributed talks, invited talks, or other), and whether a half-day or full-day is needed.
Proposals for other types of sessions (e.g., software schools, or activities aimed at students) may have somewhat different formats, but should follow roughly the same guidelines.
Please submit your proposal in PDF format to email@example.com with the subject: GLBIO17-Special Session
Financial support: Accepted sessions will receive the following support from GLBIO 2017:
- a complimentary GLBio registration per 1/4 day (i.e., 2-hour) session; thus, a full-day session would receive 4 complimentary GLBio registrations and a half-day session would receive 2 complimentary GLBio registrations.
Note that any additional expenses will need to be covered by the session organizers.
Review process: Session proposals are due by October 1, 2016. These will be reviewed by the GLBIO steering committee and program co-chairs, and decisions will be announced by November 1, 2016.
Responsibilities of a session organizer:
If your proposal is accepted, you will be responsible for most of the organization of your session, including: (1) creating and maintaining a webpage for your session (2) obtaining reviewers for the contributed papers and coordinating the review, (3) making recommendations regarding acceptance of the contributed papers, and (4) attending GLBIO2017 and running the session. Most sessions should begin with an overview, presented by the session organizers; hence, you are also responsible for preparing such an overview. If your session has invited talks or tutorials, you are responsible for communicating and coordinating with the speakers. If your session has contributed papers, your responsibilities are to (a) solicit manuscripts, (b) obtain reviewers, assign papers to reviewers, and ensure timely return of reviews, and (c) evaluate the reviews and make recommendations to the GLBIO program co-chairs regarding which papers should be accepted; note, however, that final decisions regarding acceptance of submitted papers will be made by the GLBIO program co-chairs. Finally, you are also responsible for deciding the structure of your session, including length of time for talks, and for chairing your session. Note that as a session organizer with contributed papers, you will be a member of the program committee for GLBIO 2017, and contributed papers will be submitted through EasyChair. Once paper decisions are made, you will be responsible for updating the webpage for your session with the list of accepted papers, and providing the schedule of talks in your session.
- OCTOBER 1, 2016: Proposals Due
- NOVEMBER 1, 2016: Notification Regarding the Proposals
- NOVEMBER 15, 2016: Webpage for Session created (with list of organizers and confirmed speakers, and description of the goals of the session)
- DECEMBER 1, 2016: Sessions announced on GLBIO 2017 website
- One week after contributed paper decisions: Updated webpage with list of accepted papers
- Three weeks after contributed paper decisions: Updated webpage with schedule of talks
Each proposal will be evaluated by the GLBIO 2017 steering and organizing committees. We look forward to your submissions. Please submit your proposal in PDF format to firstname.lastname@example.org with the subject: GLBIO17-Special Session